Editors and permissions
Everyone who can open a space can read its glossary. Changing terms and changing settings are separate rights.
Roles
| Who | What they can do | Where it is set |
|---|---|---|
| Reader | See terms and definitions everywhere, search and filter the glossary, subscribe to changes. | No setup: anyone with access to the space. |
| Editor | Create, edit and delete terms in the glossary of one space. | Editors and Editors groups in the Space settings. |
| Global terms editor | Create, edit and delete global terms. | Editors and Editors groups in the Global settings. |
| Space admin | Change the glossary settings of the space: languages, editors, import and export, linked spaces, informer, reset. | Confluence space permissions. |
| Confluence admin | Change the global glossary settings. | Confluence site permissions. |
Things to know
- Editors are listed by name or by group. A user is an editor if they are in Editors or belong to a group in Editors groups. When a group is removed from the settings, its members stop being editors; the terms they created stay.
- Being a space admin does not make you an editor. An admin who is not in the editors list can change settings and cannot change terms. Add yourself to Editors when you set the glossary up.
- Global terms editors need Use Global terms. While Use Global terms is off, there are no global terms to edit.
- A global terms editor can work from a space. In the term form on a space page they get the Global term switch. If they are not an editor of that space, every term they create there is global.
- Terms from a linked space are read-only. They are edited only in their source space, by its editors. See Linked spaces.
Where editors can work
An editor does not have to open the glossary page. The same rights apply:
- on the Space page and the Global page: Add new, edit and delete on term cards;
- under the page title: the edit button next to a term in the Glossary list;
- in the selection menu: edit a found term, or create a new one from the selected text. See Glossary Context.
Readers see the same lists without these buttons.